Executive Assistant

Executive Assistant

Term: 12 Month FTC

Location: City of London

Salary: £45,000 - £50,000

A wonderful opportunity has arisen to work for a global investment bank supporting a very busy team within TMT. Our client is looking for a passionate and enthusiastic Executive Assistant to provide support a team of 10 including 1 Senior Managing Director and 1 Managing Director. This is an incredibly busy role, so would best suit someone with a confident and proactive approach and who enjoys working in a fast-paced environment.

What you’ll do:

• Diary management for the SMD and MD
• Arranging both internal and external meetings, and video and conference calls.
• Coordinating conference calls with international offices and managing different time zones.
• Organising team social events, both in person and online.
• Paying invoices and raising purchase orders.
• Compilation of out-of-pocket expenses and completion of expense claims.
• Booking business travel; flights, accommodation, visas, meeting rooms, restaurants, etc.
• Enter contacts, client meetings and meeting notes into salesforce.
• Arranging printing, and domestic and international couriers.

What you'll need:

• Previous experience in an EA/PA role within financial or professional services
• Extremely organised with excellent attention to detail and follow-through.
• Proactive approach with the ability to fully understand the nature of the business and priorities within the team.
• The ability to exercise appropriate judgment and discretion, especially when handling confidential information.
• The ability to exercise appropriate judgment and discretion when dealing with confidential information.
• Able to work autonomously and as part of a team.
• High standard of verbal and written communication skills.
• Thrive in a dynamic business where accuracy, hard work and flexibility are imperative.
• Able work with and adapt to various personality types.