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Executive Assistant

London (West End) SALARY: £48,000 - £55,000 PER: Annum TERM: Contract

EA - Hybrid
12 month FTC
£48,000 - £55,000
ASAP Start

An investment banking firm located in Mayfair, are looking for a reliable and hard working Executive Assistant to support 3 senior Managing Directors. You will be their first point of contact, providing high level, client facing admin support. This role will be 3 days in the office 2 from home. 

What you'll do:

  • Organising travel, accommodation, visas and ground transportation
  • Extensive diary management - schedule meetings, lunches, dinners and conference calls, across different time zones
  • Corporate Event planning
  • Maintain strong relationships with the global teams
  • Assistance with occasional personal matters
  • Processing invoices
  • Processing the SMDs monthly expense claims using Workday
  • Data entry and input into the CRM (Salesforce), updating contact database on a regular basis
  • Maintaining holiday & sickness records for the team
  • Telephone coverage, taking comprehensive messages and screening calls where applicable
  • Formatting and amending PowerPoint/Excel/Word documents
  • Onboarding new joiners/leavers to the team by following the full internal process
  • Ad hoc administrative duties

What you'll need:

  • 5+ years experience in a similar role within financial services
  • Calm yet confident nature, works well under pressure and shows initiative
  • Excellent time management skills with the ability to prioritise workload is essential as is being able to multi-task in a pressurised environment and organise a diversified workload
  • Self-motivated and proactive with an ability to work in a close-knit team
  • Excellent verbal and written communication skills with an attention to detail
  • Ability to multi-task and respond quickly and efficiently to all requests
  • IT skills: Advanced Outlook, Word & Excel
  • Ability to deliver high quality work beyond normal business hours when required
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POSTED: 24 Jun 2022 JOB ID: YMEEA26676

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