Executive Assistant

EA - Hybrid
12 month FTC
£48,000 - £55,000
ASAP Start

An investment banking firm located in Mayfair, are looking for a reliable and hard working Executive Assistant to support 3 senior Managing Directors. You will be their first point of contact, providing high level, client facing admin support. This role will be 3 days in the office 2 from home. 

What you'll do:

• Organising travel, accommodation, visas and ground transportation
• Extensive diary management - schedule meetings, lunches, dinners and conference calls, across different time zones
• Corporate Event planning
• Maintain strong relationships with the global teams
• Assistance with occasional personal matters
• Processing invoices
• Processing the SMDs monthly expense claims using Workday
• Data entry and input into the CRM (Salesforce), updating contact database on a regular basis
• Maintaining holiday & sickness records for the team
• Telephone coverage, taking comprehensive messages and screening calls where applicable
• Formatting and amending PowerPoint/Excel/Word documents
• Onboarding new joiners/leavers to the team by following the full internal process
• Ad hoc administrative duties

What you'll need:

• 5+ years experience in a similar role within financial services
• Calm yet confident nature, works well under pressure and shows initiative
• Excellent time management skills with the ability to prioritise workload is essential as is being able to multi-task in a pressurised environment and organise a diversified workload
• Self-motivated and proactive with an ability to work in a close-knit team
• Excellent verbal and written communication skills with an attention to detail
• Ability to multi-task and respond quickly and efficiently to all requests
• IT skills: Advanced Outlook, Word & Excel
• Ability to deliver high quality work beyond normal business hours when required