Executive Assistant

Job Title: Executive Assistant (MD level support) | Associate

Salary: Up to £45K Location: Holborn

Our client a top Consultancy firm based in the City of London and are looking for an experienced EA to help assist with a team of up to 14 people at MD level. They are offfering a ton of growth and progeression as well as an attractive benefits package. 

The Role

The focus of this role is to provide support to Managing Directors across a range of duties and ad-hoc tasks within the London office. The role requires strong organisational skills and high attention to detail. Confident liaising with clients and dealing with senior level individuals both internally and externally. You must demonstrate exceptional interpersonal skills and be always approachable and enthusiastic yet professional. 

 • Providing high standards of administrative support to Managing Directors ensuring that all necessary arrangements and relevant documentation are delivered in a timely fashion to a high degree of accuracy

• Complex diary management including organising internal and external meetings and managing any logistics that may be required

• Management of Managing Directors’ inbox including dealing with correspondence such as prioritising emails, drafting emails and letters as well as typing up documents

• Responsible for all aspects of arranging travel and accommodation including coordinating visas, booking flights, hotel accommodation, car transfers and taxis, producing travel packs and itineraries

• Producing, designing, formatting and collating documents in Word, Excel, and PowerPoint and/or liaising with the Design team to ensure documents are formatted correctly in line with brand

• Organising internal events such as management away days, community conferences, team building activities, lunches, and staff away days, as required

• Managing the Radius database - this includes taking direct responsibility for entering and updating MD activities, acting as Radius champion, and performing data quality management tasks for MD’s while ensuring contacts within the database are maintained accurately. In some cases, this will involve working with the Administrative Assistants

• On the MDs request, liaising with Accounts on the timing of client invoices, checking draft engagement letters, adapting invoices to client specification, chasing, and updating the relevant Managing Directors on their aged Debtor

Who you are 

• Prior experience supporting Managing Directors, in a consultancy, bank or professional environment is essential 

• Strong Microsoft skills essential

• Excellent organisational skills - ability to manage time, prioritise conflicting demands, multi-task and work to tight and structured deadlines

• Ability to build close working relationships with the relevant Managing Directors so that you are able to anticipate future needs 

• Highly proactive, self-motivated, and can-do approach with the ability to work on own initiative as well as within a team

Benefits

Hybrid working model

Growth and development opportunities 
  
If you are interested, please apply below today!