Events Coordinator

Key responsibilities:

• Working with the Business Support & Events Specialist for Middle East & Africa (based in Dubai). This role will primarily support the logistics coordination of small to large-scale events (20 – 1000 people) in the MEA region to include:
o Venue sourcing and event proposal creation
o Budget management and reconciliation
o Invitation management and delegate experience (including rooming lists)
o Event host and stakeholder management
o Vendor coordination and management
o Event show flows/scheduling
o Ensure audio visual production and branding is in accordance with company standards
o Onsite event execution
o Email marketing management
o Confidently network with internal and external parties

• Other administrative and coordinating duties may from time to time include:
o Scheduling support, booking of flights, hotels and transfers
o Making sure necessary approvals and signatures are obtained for business continuity
o Conference registrations and any other ad hoc duties
o Data capturing and reporting
o Other duties as reasonably required

Education, experience, and skills requirements:

• Degree qualified or equivalent experience
• 2-4 years of administration and events coordination background (Corporate and/or Agency experience)
• Well-articulated, with an excellent command of the English language
• Ability to interpret and disseminate information quickly
• Excellent interpersonal communications skills and relationship management
• Experience working across geographies (Middle East/Europe)
• Highly organized and methodical thinking with an interest in peerto-peer engagement and interactive technologies

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