Back to search results

EA/PA *Arabic speaking*

Job Details

Dubai, UAE SALARY: 18,000 AED - 24,000 AED PER: Month TERM: Permanent

Our client a leading business with global operations in the Oil and Gas sector are seeking an experienced Arabic speaking EA/PA to support their Chairman in the company offices in JLT. 

Whilst a majority of the role will be focused on Executive support there will be some personal support required working alongside the current PA. 

The chosen candidate will be expected to to travel infrequently, most likely once every 2/3 months. 

Please only apply for this psoiotion is you speak Arabic fluently. 

  • With a primary responsibility of supporting the Chairman, provide support to ensure that company goals and objectives are accomplished and operations run efficiently.

 

  • Coordinate complex scheduling and extensive calendar management, as well as management of content and flow of information from the Chairman to senior executives, coordinate meetings, arranging conference calls, reserving conference rooms, organizing catering.

  • Manage professional and personal scheduling for Chairman, including agendas, mail, email, calls, travel arrangements, client management, and other company logistics.

 

  • Manage communication between upper management and employees, liaising with internal and external executives on various projects and tasks.

  • Maintain and refine internal processes that support the highest-ranking executives’ company-wide, coordinating internal and external resources to expedite workflow.

 

  • Plan and orchestrate work to ensure the work priorities are met, organizational goals are achieved, and best practices are upheld; Where appropriate prepare and circulate meeting agendas and materials, attend meetings, take and distribute meeting notes, follow up on action items.

 

  • Ability to multi-task and complete a variety of projects in a fast-paced environment.

 

  • Perform administrative and office support, such as taking Minutes at meetings, typing, dictation, spreadsheet creation and maintenance of electronic filing system and updated contact database.

 

  • Always maintain professionalism and strict confidentiality with all Chairman’s affairs (business/household), Guests, co-workers and all materials while exercising top discretion in all circumstances.

 

  • Organize team circulars at Chairman’s instructions and coordinate the planning of functions offsite.

 

  • Work alongside the Chairmans 2 other assistants (both Private Assistants)

 
Background and/or experience.

  • Arabic and bilingual English speaker
  • Superb written and verbal communication skills; excellent presentation, professional conduct
  • At least 7-10+ years of Executive Assistant /Personal Assistant experience reporting directly to upper Management/ CEOs/Shareholders/HNWIs
  • Strong time-management skills and the ability to organize and coordinate multiple projects at once; self- motivation, flexible and easy-going personality is a must
  • Experience in handling confidential matters, overseeing budgets and checking/preparing expense reports.
  • Experience developing internal processes and filing systems.
  • Experience working in a multicultural Team
  • Experience working in the Oil & Gas industry, Energy or banking sectors
  • Excellent and active professional network; exposure to the Middle East cultural business practices and savvy of the GCC customs.

Tiger is B Corp Certified. We are part of a global movement of businesses committed to improving social and environmental conditions around the world.

 
HR Qualifications
Financial Qualifications
Business Support Job Roles
Virtual Job Roles
HR Job Roles
Finance Job Roles
Technology Job Roles
Private Job Roles
Hospitality Job Roles
Executive Job Roles
UNITED KINGDOM:
EUROPE:
MIDDLE EAST:
UNITED STATES:
INTERNATIONAL:
Drop files here, or Select files (pdf, doc, docx)

Please be patient whilst we process your submission, it can take a few minutes.

POSTED: 05 Jun 2024 JOB ID: CH_EA_PAJ

Related Jobs

Executive Assistant - Hybrid   Central London, United Kingdom new
17th June 2024
EA   Central London, United Kingdom new
17th June 2024
Executive Assistant   London, United Kingdom new
17th June 2024
Executive Assistant to CDAIO   City Of London, United Kingdom new
17th June 2024
Executive Assistant   City Of London, United Kingdom new
14th June 2024