Arabic EA to Chairman – TRAVEL REQUIRED – Dubai

Arabic EA to Chairman - TRAVEL REQUIRED– Dubai
18,000 – 28,000 AED per month 

Our client is looking for an EA to support the Chairman.  They are seeking an EA to be the true right-hand support and this role will require travel.  This is an exciting and all-encompassing role where they are seeking a EA who is extremely flexible, organised, willing to work overtime and work with discretion.   EAs with experience working in a Family office / Private Equity or Oil & Gas is desirable.   

Travel on average could be 2-3 times a month for 3-4 days.

MUST HAVE A EUROPEAN/USA PASSPORT - DUE TO LAST MINUTE TRAVEL. 

Duties Include:

• Supporting the Chairman to ensure his operations run efficiently.
• Coordinate complex scheduling and extensive calendar management  
• Manage professional and personal scheduling for Chairman, including agendas, mail, email, calls, travel arrangements, client management, and other company logistics.
• Manage communication between upper management and employees, liaising with internal and external executives on various projects and tasks.
• Where appropriate prepare and circulate meeting agendas and materials, attend meetings, take and distribute meeting notes, follow up on action items.
• Ability to multi-task and complete a variety of projects in a fast-paced environment.
• Ability and willingness to work overtime on projects and tasks as required.
• Perform administrative and office support, such as taking Minutes at meetings, typing, dictation, spreadsheet creation and maintenance of electronic filing system and updated contact database.
• Always maintain professionalism and strict confidentiality with all Chairman’s affairs (business/household), Guests, co-workers and all materials while exercising top discretion in all circumstances.
• Organize team circulars at Chairman’s instructions and coordinate the planning of functions offsite.
• Coordination with Company jet pilots/cabin crew/hotels/ external agencies whenever required for transportation services and to travel to various countries as per the Principal’s business schedule.

SKILLS

• Advanced Microsoft Office Suite skills
• Highly proficient in analytical, written and verbal communications
• Team player
• Excellent organisational skills
• Be discreet with confidential information 
• Personable, loyal, professional
• Be able to work in a fast paced environment
• Ability to think on their feet
• Strong time management
• Ability to work on multiple projects

Requirements 

• European/ USA Passport Holder
• Fluent English and Arabic
• Experience with HNWI/ Family Office / Finance or Oil & Gas - sector expereince 
• Degree educated or MBA
• 7-10 years experience working as a PA – HNWI/ CEO/ Chairman experience  
• Solid Travel PA experience, probably someone who has worked within international environments and for HNWIs/CEOs  
• Must be living in Dubai

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