ADMINISTRATIVE ASSISTANT

My client an international law firm is looking to recruit an Administrative Assistant to provide support for a group of leading international practitioners with offices in London and overseas. The role will play a significant part in the smooth operation of the London office.  

Responsibilities

• Preparing fee notes/invoices
• Managing the office inbox
• Answering telephone calls and assisting clients with enquiries
• Recording briefs and instructions on a diary management system
• Photocopying, distribution, filing, ordering offices supplies, faxing/mailing correspondence or packages
• Organising national and international trips including all travel arrangements, accommodation, visas, maintaining the itinerary, ordering currency and handling expense claims on return
• Booking conference rooms
• Overseeing incoming and outgoing correspondence
• Answering incoming calls in a clear, timely and professional manner
• Maintaining general tidiness of the rooms and reception area
• Purchasing, monitoring and maintaining office inventory
• Greeting guests and clients as they arrive
• Maintaining calendars and scheduling meetings, telephone, video and web conference calls
• Preparation of documents including letters, memos, presentations and reports
• Coordination of meals and catering for in-house events
• Organising in-house or external meetings or events
• Creating, maintaining, archiving and retrieving departmental files
• Other general support for the office, its members and other staff

Experience

• Proficient in MS Office 
• Confident operating IT equipment
• Good communication and organisational skills
• Good team player
• Graduate calibre essential 
• 1 years’ experience in an administrative position within a proffesional service.

Please apply today if interested!

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