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Accounts Assistant

London (West End) SALARY: £22,000 - £26,000 PER: Annum TERM: Permanent

Accounts Assistant - (Accountancy Practice background experience ONLY) 
Permanent - £22,000 - £26,000
West End

Essential Requirements:
- MUST be from Accountancy Firm/ Practice background
- Able to do VAT returns 

A leading financial services firm, based in the heart of the West End, is seeking a competent Accounts Assistant to support the Finance Director.

Typical duties include, but are not limited to the following:‐
 Maintaining the Nominal/General Ledger account code and preparing/agreeing all reconciliations on a monthly (some weekly) basis;
 Help produce accounts to a minimum of Trial Balance stage;
 Raising monthly/regular journals after approval from CAO (or Finance Manager);
 Take responsibility for posting of entries onto NetSuite including (but not limited to):
o Accruals & prepayments
o Calculations and adjustments (where appropriate)
o Monthly and Weekly reports eg Aged Creditors, Holiday/Deadline adherence
o Extraction from Exchequer (where appropriate)
o Facilitate the Review of OPE’s with MD’s (weekly)
o Fixed assets register, depreciation, leasehold property, accruals/prepayment
o Control account reconciliation's (Trade Debtor/Trade Creditor/Other Debtors, Lease etc.);
 Budget ‐ Marketing and explanation of fluctuations;
 Assist with Weekly preparation of rolling Fee Forecast;
 Weekly Debtor reports a;
 Attend weekly MMM’s
 Books of prime entry on NetSuite
 Assist other offices on NetSuite related queries e.g. Stockholm, Italy etc
 Sales Ledger and administration:
o Credit note posting, Cash receipts posting
o Raise Sales Invoices
o Write‐offs/adjustments
o Production of aged reports
o Disbursements/OPE’s control
o Update from responses on Local Fee forecast
o Allocate cash items on ledger, maintain records of prime entry
o Distribute Aged Debtors report (weekly)
 Purchase Ledger and administration:
o Distribute Aged Creditors report (weekly)
o Vendor Invoice posting – follow approval process
o Payment to Vendors
o Coding of invoices in accordance with firm policies
o Supplier statement reconciliation – this will require a proactive role
o Assist on accruals & prepayments
o Handle Payments enquiries to suppliers
o Purchasing/input functions
o BACS processing
o Assist with Credit Card entry posting – prior experience of Concur useful but not necessary
 Project Accounting and administration:
o To include a full review of WIP/OPE’s and ensure that the WIP/OPE valuation complies with group policy
 Cash Book:
o Currently maintain three main bank accounts and we update the manual Cash Book entry;
 Bank reconciliation's
 Continuously monitor cash balances
 Banking of cash receipts
 Some legacy bank account closures
 Weekly group reporting
 Reporting to the U.S. (as appropriate)
 Instruct BACS payments
 Monthly WIP/OPE reports – producing disbursements schedules and WIP and circulating these to fee earners (as appropriate)
 Help deal with Intercompany transactions and journals
 Assist with Quarterly VAT Return preparation and Partially Exempt Annual Adjustment
 Heads of Agreement:
o Maintain and keep full records of Heads dates
o Ensure correct VAT treatment adopted on invoices allocated for payment
o Maintain a separate file on Heads dates
o Be able to chase Partners on deals that have gone heads and obtain supporting documentation
 FCA Compliance
o Quarterly reporting of claims;
o Reporting of status of FCA/ML forms – in conjunction with Salesforce (internal CRM)
 Salesforce and client ‘take‐on’ program eg AML etc
Certain additional ad‐hoc duties (as set out by the FD or the Finance Manager) as may be necessary and as when they arise. For example,
HR type related duties:
 Attendance/Holiday Reports
o Assist with register
o Holiday chart and records
o Sickness records


  • 9am - 5pm
  • 25 days + 1 day for every one year anniversary (up to 30 days)
  • Pension contributions up to 10% 
  • Axa Healthcare + optical and dental
  • Great coffee machine and they provide breakfast, soft drinks and snacks all day!
  • Open plan offices. Gorgeous modern kitchen/communal area.
  • Death in service
  • Income protection
  • Private doctor
  • Travel insurance 
  • Working from home until safe to go into the offices

If you are interested in this fabulous role, please apply today!


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