Accounts & Administrative Assistant

Accounts & Administrative Assistant

 *Must be already based in UAE* 

Permanent position in a dynamic family office in Dubai with global business interests across various industries.

We are looking for an energetic person, who understands the concept of a family office and is willing to work in one.

 
The main responsibilities will include, but will not be limited to:

-         Managing and recording petty cash and credit card expenses;

-         Monitoring and managing utility bill payments;

-         Following up with various vendors/suppliers;

-         Ensuring incoming invoices are in line with VAT legislation requirements and initiating payment requests;

-         Prepare, track, and reconcile authorisation for payments;

-         Researching and analysing data;

-         Drafting basic contracts and letters;

-         Tracking annual maintenance contract deadlines and renewals;

-         Reviewing and cross-checking financial data of the company;

-         Preparing charts and presentations;

-         Assisting the Office Manager and Estate Manager with administrative tasks as and when needed;

-         Providing any other assistance to management of the group as and when needed.

Successful candidate should possess the following qualities and skills:

-         Mature, responsible and flexible;

-         Able and willing to take ownership of assigned tasks;

-         Possess a basic understanding of finance and accounting aspects of a business;

-         Effective written and verbal communication skills;

-         Attentive to details;

-         Proactive and efficient;

-         Able to work on own initiative as well as in a team;

-         Professional, discreet and trustworthy;

-         Dedicated and highly organised;

-         Able to multitask and prioritise tasks;

-         IT literate with strong command of Ms Excel and Ms PowerPoint;

-         Possess at least 3-5 years of experience in a similar role.

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